Plain-English definitions of the lien waiver and construction payment terms EazyWaiver works with — so you can understand the paperwork behind your QuickBooks Online payments.
This glossary is for general education only. It is not legal advice and does not describe state-by-state lien rules. For legal questions, consult qualified legal counsel.
If you handle construction payments, you run into a lot of waiver and paperwork terminology. Below are plain-English definitions of the terms EazyWaiver actually works with, plus a short note on how each one fits into the EazyWaiver workflow. These definitions are educational only — EazyWaiver does not provide legal advice, supply legal forms, or guarantee compliance, validity, or enforceability.
Fifteen common terms you’ll see when managing lien waivers after vendor payments.
A signed document in which a contractor, subcontractor, or supplier gives up (waives) some or all of their right to file a mechanics lien in connection with a payment. EazyWaiver helps generate lien waivers from your QuickBooks Online payment data using your own company-approved template — it does not provide the legal language or determine your lien rights.
A lien waiver used with a progress payment — a partial payment made while a project is still underway. In EazyWaiver you can choose to generate a progress waiver when the payment covers ongoing work rather than the final amount.
A lien waiver used with a final payment — the last payment for the work or project. In EazyWaiver you can choose to generate a final waiver when the payment represents completion of the work being paid for.
A waiver that is written to take effect only once a condition is met — typically that the payment is actually received or clears. The specific wording and effect come from your own company-approved template; EazyWaiver fills in your payment details but does not write or interpret the legal language.
A waiver that is written to take effect when it is signed, without a payment condition attached. As with conditional waivers, the wording and legal effect come from your own template — EazyWaiver simply helps populate it from your QuickBooks data.
In QuickBooks Online, a bill payment is the record of paying a vendor’s bill. EazyWaiver reads your QuickBooks Online bill-payment data — including the vendor, amount, and related project information — and uses it to generate the matching lien waiver.
A payment made to a vendor or subcontractor for their work or materials. Vendor payments recorded in QuickBooks Online are the starting point for generating a lien waiver in EazyWaiver.
The saved entry in EazyWaiver that represents a generated lien waiver, along with details like the vendor, payment, waiver type, and current status. Waiver records keep your lien waiver paperwork searchable and organized in one place.
A lien waiver that the vendor or subcontractor has signed. With EazyWaiver, a waiver can be signed electronically through a secure signing link, or a signed copy can be uploaded and kept with the waiver record.
A waiver that has been marked as approved within your EazyWaiver workflow. Approval status helps your team see which waivers have been reviewed and accepted versus which still need attention.
Keeping visibility into where each lien waiver stands — whether it has been generated, sent, signed, approved, uploaded, or still needs follow-up. EazyWaiver helps you track this so waivers don’t get lost; it provides visibility, not a guarantee of any outcome.
The current stage of a lien waiver in its lifecycle — for example generated, sent, signed, approved, or uploaded. EazyWaiver surfaces waiver status so you can see what’s done and what’s outstanding by vendor and payment.
An electronic signature used to sign a document digitally. EazyWaiver can support e-signature workflows for lien waivers — for example, a vendor can sign a generated waiver electronically through a secure signing link.
The step of attaching a waiver back to QuickBooks Online. After a waiver is generated (and signed, if applicable), EazyWaiver can upload the waiver record to QuickBooks so it stays tied to the related bill payment and bill.
The documents involved in construction payments — such as lien waivers and payment records — that teams manage as they pay vendors and subcontractors. EazyWaiver helps generate, track, and organize this paperwork from your QuickBooks Online payment data.
Learn more about how EazyWaiver fits different workflows and audiences:
Generate progress and final lien waivers from your QuickBooks payment data and your own company-approved template.
